Using Realti's CosmoLex® Integration
Step 1 – Create a New Matter in CosmoLex®
Create a new matter in CosmoLex® to obtain the matter number for use with Realti. To do this, select Matters from the menu bar and click Add at the top toolbar. The matter is based on the
last matter number.
Enter the Area Of Law. For Real Estate, choose Real Estate. Enter the client name fields, then complete any other required fields (your firm may have set up specific field requirements).
Step 2 – Launch Realti
If Realti is not already running, log in with your Realti login credentials as normal. Use your CosmoLex Matter Number as your File number in Realti.
It is crucial for the export/import process that the CosmoLex Matter number is exactly the same in your Realti file.
Step 3 – Complete the Account to Client Screen in your File
Go to the Account to Client screen. Complete your Account to Client for the file you are working in.
Note: You can uncheck the CosmoLex indicator on any items to avoid exporting them from the file. To Insert Other Disbursements in the Account
You can insert any number of additional disbursements into the Account to Client as usual. If you would like them to export to CosmoLex, you must enable them for export.
Do Not Provide CosmoLex Information for the following Account Items
Costs associated with compliance letters will appear on the Account to Client automatically. Do not enable the export for these expenses as it is assumed that you have already written cheques for these disbursements from CosmoLex. Doing this will create duplicate entries in CosmoLex.
You do not have to enter CosmoLex codes for any Fees, Taxes, or disbursements that have been paid using general cheques or for transactions within the trust ledger. Such transactions will already exist in CosmoLex. Again, duplicate transactions will result.
Step 4 – Exporting Account to Client Entries from Realti
When all the information on the Account to Client screen has been completed, click on the Export to CosmoLex link.
- The first time you do this on a computer (or after clearing your cookies), you will receive a prompt from your browser asking you to select the folder you wish to save the file.
- Navigate to your C:\Realti folder (or the Export folder specified in Account to Client settings), then click Select Folder.
- You will then receive a prompt from your browser asking you to confirm that you wish to allow www.lawyerdonedeal.com to edit files in the Realti folder you have selected. This is a security feature to confirm the writing of information to your computer.
- Click Allow to give permission for Realti to save the information to that file folder specifically any time you wish to use the CosmoLex export. Clicking Don't Allow will not allow the feature to place the information in the specified folder. In order to continue, you must click Allow.
Note: If the C:\Realti folder (or the Export folder specified in Account to Client settings) does not exist, you will get an error message. Make sure that you have completed all steps in the Setup the Computer section of this guide: Setup for Realti/CosmoLex® Integration
A file is created on your local C:\ in the Realti folder (or the Export folder specified in Account to Client settings) for disbursements called CosmoLexDisb.txt. Click OK and you will receive a confirmation message. Click OK again to save.
In your C:\Realti folder, your file should be dated the same as the export.
Step 5 – Importing Your Account to Client Information to CosmoLex
Open CosmoLex. From the CosmoLex menu, select Activities to display the Activities for your transactions within CosmoLex. Then, from the Time/Expense option, select Action from the toolbar. From the Action dropdown, select Realti. You will be prompted to select your import file. Select Choose File.
Navigate to where the export file was saved (as set up in this guide); the default is C:\Realti. Select the CosmoLexDisb.txt file and click Open. Select the Upload button.
There should now be a preview of the information being imported from the data exported from Realti. Should there be any items you wish to exclude from the import, uncheck them from the list on the left hand side of the window. You may also Edit these items by selecting the pencil icon.
Complete the import of information by clicking on the Complete Import button.
A new screen will appear to help you finish the import. It is important to go to the Realti folder you're exporting to and delete the CosmoLexDisb.txt file after Processing. This way, the file will be deleted after import and will not be re-imported into this file. Click OK.
Next, the Activities screen will show you if your Realti disbursements were accepted into CosmoLex. You can confirm the import went into the correct Matter by going to Matters -> Select your Matter - > Billing. This will show all billable items currently in the Matter.
It is always a good idea to run a Matter Billing Log to confirm that the account matches the Realti account. Be sure to include the Expense Only in the Cost Entries section of the report selection.
Then, all that is left to do is process the final Invoice in CosmoLex.
Note: If you are creating bills after the date of data entry, all new bills will have to be dated or billed to “Today’s date”.Step 6 – CosmoLex Prepare Trust Cheques
Prepare an invoice and View Invoice (Selected) from the Action List to verify amounts reconciled to Realti's Account to Client. Prepare all trust cheques on behalf of the client to:
- Transit – for Land Transfers and other fees
- To other parties and/or the client
You can now proceed to Final Invoice the file in CosmoLex and compare the accuracy between the Realti Account to Client and your CosmoLex invoice.
Step 7 – Final Invoice
Prepare the invoice to screen and verify amounts, then finalize the Invoice in CosmoLex and transfer the remaining trust.
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Related Categories
Billing, Accounting Integrations, Admin Functions & Reports
File Creation, Document Creation, and other general topics
Province-specific information for AB clients
Province-specific information for BC clients
Province-specific information for MB clients
Province-specific information for ON clients
Province-specific information for NS clients
Province-specific information for SK clients
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