Navigating the Mortgage Screen (AB)
The Mortgage screen is used to add New mortgages to the file. Existing mortgages on title are handled via the Issues screen.
In this article, we will discuss how to use the Mortgage screen. This will be from the perspective of adding a New Standard (manual) mortgage entry.
For information on adding a mortgage via one of the import options, please see the following articles:
RenAI Import - This feature allows you to import instructions from a PDF document.
Inbox & LLC - Instructions submitted through the LDD Inbox (specific lenders) or Instructions available from your linked LLC account.
Lender Centre - Instruction information can be imported from Lender Centre.
Lender Selection
Navigate to the Mortgage heading in the left-hand navigation panel. Select the + button next to the Mortgage heading.
Upon making this selection you will see all the options available for adding a mortgage to your file. As previously mentioned, you can choose from the RenAI Import, the LDD & LLC Inbox, Lender Centre, or a New Standard (manual input) mortgage. You can also choose to add an Assumed mortgage, Discharge or a Vendor Take Back (these items will create an Issue in the Issues List).
When selecting New Standard as the mortgage entry type, all information about the mortgage must be entered manually.
Upon selecting New Standard type, the Lender list database will appear. The Lender database lists the all of the LDD provided lenders in alphabetical order. You can either scroll through the lender list, or use the search bar at the top of the window. Any portion of the lender's name can be searched.
For LDD Provided Lenders, a chevron ( 
) icon beside the lender name indicates there are different branches available. If there are no branches for the lender, no chevron will appear. Click on the chevron button beside the name of the mortgage lender to expand the list of branches.
If the lender you are looking for is not available in the list, you can add your own lender under Miscellaneous and Private Lender. Or, if you found the lender, however there is no lender branch information, you can add the lender branch to the main entry.
Lender information is broken down into three different categories.
LDD Provided Lenders
Miscellaneous and Private Lenders
Discharge Centers
LDD Provided Lenders
LDD provided lenders are lenders that are large or popular lenders. These lenders may be:
- Large National Banks (TD, CIBC, BMO, etc.)
- Credit Unions; or
- Non-Bank lenders
These lenders may have standard documentation, or data available that assist in completion of your work. These can be:
- Request for Funds
- Interim Report
- ID Verification Forms
- Final Report
- Other miscellaneous lender standard documents
- Lender Schedules
These lenders are listed alphabetically, with the ability to have multiple branches associated with the main entry. You can add your own branches, and edit these branches at any time after creation. The lender name in these entries are not editable.
Having multiple branches available under one lender will allow for different Address for Service, Mailing Address, Responsible Person or allow you to associate your specific Trust Account information (if you have multiple Trust Accounts).
Adding a New Lender Branch
- Click on the blue + to the right of the Lender name.
- Enter the mortgage lender branch information in accordance with the instructions from the mortgage lender.
- Click Save.
- The branch of the mortgage lender will be added to the list for that mortgage lender.
- Select the branch you just created. (you will be provided with the opportunity to edit the branch information if desired)
- If no changes are to be made, click Close. If changes are made, select Update Lender List or Add to List as New as necessary.
The lender is now added to the file.
Modifying an Existing Lender Branch
- Click the blue pencil to the right of the entry.
- This will open the current branch information in a popup for editing.
- Make any necessary changes to the information in the popup window.
- Click the Update Lender List button to save the information. Click Add To List As New if you want to create a new entry based off the changes made.
Miscellaneous and Private Lenders
Miscellaneous and Private Lenders are lenders that have been created by your firm. These are usually smaller or private lenders, and are found in their own category at the top of the lender list. These are searchable, as well as being displayed in alphabetical order within the category.
You can add your own lender by clicking the + button to the right of the Miscellaneous and Private Lenders heading. After clicking the + you will be provided with the Lender Information screen.
When adding your own lender to the Miscellaneous and Private Lender list, all details will need to be added manually. Most of the information in the manually entered Lender Information screen is the same as the Lender information in the pre-defined lenders. However, the bulk of the information needs to be added manually:
- Lender Name* (mandatory)
- Private Lender (Yes or No indicator)*
- Corporation checkbox *
- Select Lawyer as Contact
- Branch (used as a identifier of location)
- Incorporation No.
- Transit/Branch #
- Institution #
- Responsible Person (contact)
- Phone Number
- Fax Number
- Email
- Mailing Address*
- Service Address*
- Register Mortgage under Different Lender
- Signing Authority
- Name
- Title
* indicates a field that should be filled in to produce the most accurate information
After adding the above basic information about the lender and saving it to your database, there will be an additional field that is available.
- Lender Code
- This can be used for situations where a lender you have entered uses another lender's standard documents. Selecting the appropriate Lender Code will allow access to any documents available for the appropriate lender.
Example: A Computershare Trust Company mortgage that is not available in the LDD provided lender list. However, the lender that is providing the mortgage funds is entered as a standalone lender (not being managed by Computershare), and their documents are to be used.
Discharge Centers
The Discharge Centers list is the traditional and alternative lenders that have specific locations for requesting discharge statements. These locations will appear under the Lender list as a branch labelled as:
[Lender Name] Statement Requests (Discharge)
These branches are meant to be used for Mortgage Discharges only as the data in the background may be incorrect for New mortgages.
After you complete the fields to add a new mortgage, the mortgage screen will appear showing the lender’s name and mortgage position. Realti will provide a link to the Lender site if one is available; see the View documents at Lender Site link located under the Lender name. This feature allows for quick access to any additional documents that may be needed, such as the Standard Mortgage Terms.
If you need to add more than one mortgage, click the + in the Mortgage heading in the left-hand navigation to add additional mortgages.
Select the Type of Mortgage
Realti includes the capability to pre-populate the mortgage forms and Schedules for many mortgage lenders. This includes the major chartered banks as well as many other lenders as described above. This capability to pre-populate different forms and schedules relies on using the Type of Mortgage selector.
Major banks and other lenders may require different forms or schedules based on the type of mortgage they are providing. Should you be using a LDD provided lender, this has been programmed in to the lender entry and will appear on the screen under the Position dropdown. For the correct documents and schedules to be produced, select the applicable type of mortgage.
- Select a Type of Mortgage (for example, Alberta - Regular).
- The Select Mortgage Type box opens with a listing of available mortgage types.
- Click on the type of Charge/Mortgage in accordance with the instructions from the mortgage lender.
Enter Mortgage Terms Details
Complete the fields for the mortgage details as per the lender's mortgage instructions.
Calculating Mortgage Advance
The edit button (pencil icon) next to Advance $ opens the Mortgage Advance popup window. At the top of the window, the Principal amount of the mortgage that was entered on the mortgage screen will be displayed. This is the start of the calculation function.
If the lender has provided you with a different Actual Borrowed Amount, activate the checkbox and enter the amount as found on your lenders instructions.
Enter the applicable fees, their amounts, and if they are credited or debited per your instructions.
You will note that the Mortgage Advance amount will total based on your entries. Click the Set Advance button.
This amount will form part of your calculations in the Trust Statement and Closing Funds Summary.
Add a Mortgage Schedule
To add a Schedule click on Lender Schedules.
Click on the + Schedule button. A new field will appear, where you can add the schedule. Click on the List button beside the field to select a schedule from the list.
The schedule selection box will open. Click on the type of schedule to attach in accordance with the mortgage instructions. The selected Schedule will appear on your screen.
After entering any additional information in the schedule in accordance with the instructions from the mortgage lender, click the Close button. The schedule will be included with the mortgage document when generated.
Note: Always check your schedules and complete any blank data fields (boxes). If any fields are incomplete, you must manually enter the data. Still can't find what you're looking for?
Related Categories
Billing, Accounting Integrations, Admin Functions & Reports
File Creation, Document Creation, and other general topics
Province-specific information for AB clients
Province-specific information for BC clients
Province-specific information for MB clients
Province-specific information for ON clients
Province-specific information for NS clients
Province-specific information for SK clients
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